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Catering


Alcohol Policy

BLUF: Alcohol at Fuqua strictly follows the NC State laws. Under no circumstances will students be permitted to bring their own alcohol into the building. If this policy is violated, Fuqua could possibly become a dry campus. If you have any questions about this policy please contact the Student Life Office.

Any and all alcohol ordered, purchased or consumed in the Fox Student Center or anywhere else on the grounds of The Fuqua School of Business, falls under the ABC license of Bon Appétit. It is the responsibility of all students, faculty and staff to ensure that all North Carolina ABC laws and service standards are followed when planning any kind of event that will involve alcohol service or consumption.

Some of the ABC laws and service standards to consider include the following:

  1. There are no BYOB/Bring Your Own (alcoholic) Beverages at Fuqua.
  2. All alcoholic beverage orders for events have to be coordinated and served through Bon Appétit (no cash bar allowed).
  3. All beer, wine, and liquor must be purchased through the ABC license of Bon Appétit.
  4. Alcoholic beverages may be donated, but they must be delivered directly to the caterer for serving. If the event has only beer & wine being served and is nonprofit, there is no permit needed (food must be provided). If the event has liquor being served, either nonprofit or for-profit, a permit is required and the group requesting the permit will need to contact the ABC licensing board.
  5. Please provide 7 days advance notice if you plan to order and/or donate alcoholic beverages. Specialty beverages require additional advance notice.
  6. All events where alcoholic beverages are served require staff for bartending. Some events may require additional security/I.D. checker staff. The number of staff required varies by group size and event duration. The group placing the order will be responsible for staff costs.
  7. Food must be present when alcohol is being served.
  8. Any kegs or special ordered alcoholic beverages that are not fully consumed must remain on the premises. It is very important to order wisely when planning an event.
  9. All alcoholic beverages must be consumed within the area that has been reserved for the function or event.
  10. Service is limited to one alcoholic beverage per person at a time.
  11. Service of alcoholic beverages to an individual can be refused at Bon Appétit’s discretion.

There are additional standards and restrictions that apply which necessitate that everyone work directly with Bon Appétit regarding alcohol service or consumption of any kind at The Fuqua School of Business. See the Catering Policy below for contacts.

If you are planning an event that involves alcohol served on or off of Fuqua’s campus, please reference the Travel and Risk Management page of the Fuqua411 for more information on how to manage risk and mitigate your personal liability. 


Catering Policy

BLUF: The only approved caterer at Fuqua is Bon Appetit.  Prior approval to use any outside vendors is needed when costs are greater than $750.

All events held at the Fuqua School of Business shall be catered by Bon Appétit Cafe.  Exceptions are:

  • Events where charges are less than $750, or
  • Bon Appétit has declined the opportunity due to schedule or overload constraints, or
  • Use of an outside caterer has been approved by the Associate Dean for Finance.

Requests for Catering Services shall be submitted to Bon Appétit no later than two weeks prior to the event.

The contacts for Bon Appetit Catering are below.

Bon Appétit Catering

In cases where a request has been submitted and Bon Appétit declines the event, or if the event sponsor feels that Bon Appétit is not the best provider, then a written request for an alternate caterer must be received by the Associate Dean for Finance (Jill Tomlinson; jill.tomlinson@duke.edu) 3 weeks prior to the event and include:

  • The reason for the request.
  • Detailed menu with quantities, number of attendees and descriptions of services and extras.
  • A written quotation from the preferred caterer.
  • A copy of a current certificate of liability insurance (if not already an approved Duke caterer; full list available here)

If approved, the outside catering company must provide event staff to ensure food is kept at the correct temperature for the duration the food is present at the event.

The event sponsor also has the following responsibilities when using an outside caterer:

  • Inform the BMO so extra trash and recycling containers may be placed in the area where food is being served. If the event happens on a weekend, the BMO will determine the number of housekeepers needed and advise of cost. Housekeeping will re-set the room after the event.
  • Whenever using outside caterers, or when catering orders are dropped off, food service clean-up is the responsibility of the caterer or ordering individual. This means trash should be in the trash can, and recycling should be in the recycling bin – Housekeeping will take it from there.

Food Truck Policy

Contact the BMO if you are considering a food truck for your event. Getting food trucks to come to Fuqua can be arranged but only under some specific guidelines. The primary dimensions for the guidelines are:

Specifications for time of day/day of week – We cannot bring trucks in at a time that competes with Bon Appetit (BA) food service. With that, trucks generally cannot be brought in for lunch unless it is a weekend or during break when BA isn’t providing food.

Specifications for where trucks can park – The circle out front is a fire lane so we have not been able to use that for multiple food trucks. There are also limitations on power sources for trucks requiring electrical hook ups.

Specifications for which trucks can be brought on campus – Duke has a list of food truck vendors that are approved to sell on campus and you should use vendors found here.


Happy Hours at the JB Duke

The JB Duke is a great option for hosting happy hours or small networking receptions for your club. More information on the JB Duke’s pricing (including how to take advantage of the Duke discount), dining options, and key contacts can be found in this document.

A few notes on using the JB Duke for a happy hour:

  • The main point of contact to organize a happy hour at the JB Duke is the beverage manager, Brandon Carr: bcarr@jbdukehotel.com | (919) 419-2564
  • You will want to contact the JB Duke to let them know the timing your group will be coming and the anticipated size of your group. Use of the upstairs bar or downstairs bar and terrace is usually free of charge, but other spaces at the JB Duke will require a fee. When you reach out to the JB, let them know which bar space you’d prefer and make a reservation. Reaching out as soon as possible will increase the odds that you can use the space you prefer.
  • Depending on the size of your group, the JB Duke may ask you to place orders for appetizers ahead of time. If your group is small, you can typically order appetizers at the bar and they will come out as they are ready.
  • If you anticipate the total cost being over $500, be sure to seek approval from either the Co-presidents or Treasurer in the MBAA.
  • Fuqua has negotiated discounted rates at the JB Duke (as outlined in the document above), so make sure you communicate that you are part of Fuqua when you make the reservation. You will receive a 30% discount on all regular food and non-alcoholic beverages ordered (sorry, the discount does not apply to alcoholic beverages).
  • As part of the Fuqua rate, the JB Duke will also apply a flat 19% tip on gross sales, which will be labeled as a “Service Charge” on the receipt (see the document above for example receipts). This means you do NOT need to add any extra gratuity or tip when you sign the receipt.
  • Be sure to get both an itemized receipt and the final credit card receipt to submit to the MBAA Treasurer for reimbursement.

Homemade Food Policy

Due to food safety concerns, homemade food cannot be served at official Fuqua events. All food served at an official Fuqua event must be provided by Bon Appetit or a licensed and approved outisde caterer. In this instance, an official Fuqua event is defined by the below criteria:

  • Hosted or held on Fuqua’s campus or the JB Duke.
  • Organized by an officially recognized Fuqua entity, including administrative departments, the MBAA, student clubs or organizations, and student sections. Conferences, symposia, Global Week events, workshops, seminars, cultural events, etc. would all fit this criteria.

For questions about this policy, please contact the Student Life Office.