Administration

• DKU internal (need NetID, only for employee):
  • NC: reimbursement & procurement;
  • Yarooms: check room availability (reservation email  ，c.c. supervisor);
  • Contact info.  of all staff
• NetID apply: Cathy Li (36657249) from HR office;
• Email DKU Campus Services (3665-7111) for any operation related issues (campus access, etc.);
• Office supplies: Either contact supervisor directly (for notebook, pens, rulers, etc.) or order and get reimbursed following the protocol below;
• Other requests may be addressed to Jocky (Qi Zhu, DNAS admin).

Procurement & Supply

While building up and maintaining the lab, we need to order consumables and lab equipment regularly. All purchase requires permission from the supervisor. There are three categories depending on the cost:

1. Total value < 4000 RMB: order directly (from e.g., jd.com), get fapiao, and get reimbursed using NC system;
2. Value [4k¥, 20k¥): go through procurement process (PR);
3. Value >= 20k¥: same PR process, offers from multiple vendors needed, takes longer time.

For item 2, 3, please identify the exact model and local vendor before contact Tina (Zexing Xia, procurement office). PLEASE check this protocol for more details.

Library

(need VPN to access if you are off campus )

• Access to over 200’000 online journals via Duke University Library
• Access to over 2 million e-books via here.
• For looking up material properties: CRC handbook
• Contact Johanna Hare (discuss with supervisor in advance) to make a recommendation or for more information (e.g., training on Zotero).

EHS

The office of Environment, Health and Safety at DKU is responsible for lab safety. For a general overview, please check this ppt from a previous training. For more information, please check the more detailed guideline from Germany.

Please contact Lin Luo (3665-7544) if you have any questions concerning lab safety.

Electric- and mechanical machine shops

You can refer to this instruction page for the setup process.