MEM may consider requests from students who will present or compete at external conferences in line with their academic and professional goals. The application simply determines initial eligibility and does not guarantee you will receive funds.

MEM Policies and Procedures

• Only currently enrolled MEM Students in their 2nd semester or beyond may request an eligibility review.
• Requests will be evaluated based on the student’s application and approved on a case-by-case basis.
• Eligibility is limited to one conference reimbursement over the course of the entire time in the MEM program.
• Upon return from the conference, the student must provide a post-conference summary regarding key insights, highlights, or takeaways from the event. Post-conference summaries may be used for MEM promotional materials.
• Students are responsible for informing their professors if they will miss class and are responsible for making up any missed assignments or assessments.
• Conference reimbursement funds can be taxed by federal and state entities. Non-resident students will receive a 1042S tax form and U.S. citizens/residents may report the amount received on a 1099 tax form.

Student Applications

• Students shall submit requests via the MEM Conference Application. The application is currently closed until Fall 2025.
• The application should be submitted at least one full month prior to the start of the conference; applications submitted after the conference will not be considered.
• ONLY approved students will receive an official message indicating approval within no less than 2 weeks before the intended conference. No messages from the MEM Program means that you have not been approved.

Reimbursement Process:

Students must attend a Conference Reimbursement Info-Session hosted by MEM before submitting their reimbursement documents. MEM may approve your program eligibility, but in some instances, Duke Finance may deny your reimbursement.

Any questions about the policy should be directed to MEM using the general email and copying in the MEM Student Experience Coordinator: memprogram@duke.edu