Digital Accessibility – How-to of Accessibility Items

How-to

1. How to select and use headings in Microsoft Word
   1. Select the text for the heading
   2. From the “Home” tab on the Ribbon, select the heading you want to use
   3. To find an expanded list of headings, click on the down arrow. This arrow will appear once your cursor is over the headings.
   4. To modify headings, right click on the heading in the ribbon you want to modify.
      
   5. Change the settings to how you want your headings to display. Note: It is important to maintain continuity in your headings. Avoid making them all the same size or with different fonts.
      
   6. Click on “OK” to save your heading settings.

 

2. How to change font color
   1. Select the text you want to change
   2. In the Ribbon, under the “Home” tab, click on the “A” with a colored line under it
   3. Select your color
3. How to create Alt Text on an image
   1. Right click on the image.
   2. From the pop-up menu, select “Edit Alt Text”
   3. Enter in your Alt Text for the image. If there is default text, replace it with your own.
      
4. How to caption a table
   1. Right click in the table where you are adding the caption and select “Table Properties”
   2. Enter in the caption for your table in the “Caption” field
   3. Check the settings and click “OK”
5. How to add Alt Text to a table
   1. Right click in the table where you are adding Alt Text and select “Table Properties”
   2. Select “Alt Text”, located at the top on the right.
   3. Type the title and description in the “Title” and “Description” fields and click “OK”
6. How to create a hyperlink in text in Microsoft Word
   1. Highlight the text in the document you want to be a link
   2. Right click to bring up the pop-up menu and select “Hyperlink”

1. Paste or type the URL of the link in the “Address” field
2. The text turns blue, indicating a link is present

7. How to use slide layouts in Microsoft PowerPoint
   1. Select “Design” from Ribbon at the top of the screen
   2. Select an appropriate design