Semester Programs
All students who need to terminate their participation in a Duke-Administered, Duke-Approved, or Petitioned semester study away program for any reason after being placed on Study Away Agreement must submit a signed Semester Withdrawal Form as soon as possible after withdrawal is decided. Duke students who leave their programs without providing GEO with this official withdrawal notification may be withdrawn from Duke and will need to apply for readmission in accordance with official Duke University guidelines. Students on Duke-Approved or Petitioned programs should also consult with the program’s withdrawal policies.
Earning Credit
Students must complete the academic program requirements of the program in order to receive credit for study away courses. If students withdraw prior to completing coursework, it is unlikely that they will be eligible to receive credit from foreign institutions, even if part of a Duke-Administered program. Grades reported by the program will appear on the student’s Duke record in accordance with Duke grading and grade requirements as stated in the Duke University Bulletin of Undergraduate Instruction.
Returning to Duke
The logistics and timing of a student’s return to the Duke campus is dependent on the applicable Duke academic regulations and conversations with Trinity College or Pratt School of Engineering deans and other university administrators. Students are responsible for making all arrangements for their return to campus and should consult their academic dean as soon as possible. If a student withdraws from a study away program before the end of Duke’s add/drop period for the current semester, they may enroll in courses back at Duke on a space available basis.
Financial Aid Implications
Financial aid recipients considering withdrawal after the start of a study away program and after the start of classes on his or her home campus should discuss the situation with their financial aid office prior to making a final decision.
Responsibility to Pay (Refunds)
Policies differ based on the circumstances of the student’s withdrawal. Please see the full Responsibility to Pay (Refund) policy for details.
Duke-Administered Summer Programs
Students who need to terminate their participation in their Duke-Administered summer study away program for any reason must notify GEO by signing and submitting the Summer Withdrawal Form before leaving the program. This form can be found here: https://globaled.duke.edu/about/forms. Students are also responsible for notifying their program’s faculty director of their intent to withdraw from the program.
Earning credit
Students participating on Duke-Administered summer programs who leave the program after the first three days will receive a ‘W’ on their transcript for withdrawal, as determined by the faculty director.
Duke students who leave their programs without providing GEO with the official withdrawal notification mentioned above will remain enrolled in their programs, earning grades in accordance with Duke grading and grade requirements as stated in the Duke University Bulletin of Undergraduate Instruction.
Financial Aid Implications
Financial aid recipients considering withdrawal after the start of a study away program should discuss the situation with their financial aid office prior to making a final decision.
Responsibility to Pay (Refunds)
Any student who withdraws from a Duke-Administered summer program after the March 15th cancellation deadline but before the start of the summer program will be charged $2,000 for a one-credit Duke summer program and $3,000 for a two-credit Duke summer program. The full responsibility to pay policy can be found at globaled.duke.edu/finances/withdrawal-cancellation.
Duke Approved and Petitioned Summer Programs
For Duke-Approved and Petitioned Summer programs, students should refer to and abide by the program’s withdrawal policy.
