Rather than a being contained within a discrete project phase, the activities involved in monitoring and controlling a project are performed throughout the project. Monitoring and controlling focuses on keeping the project within scope (or managing approved changes to it), on schedule, and within budget.
Key activities:
- Monitor/control project work (track activities and tasks required to produce deliverables)
- Verify/control scope (ensure project work is in scope, and raise any issues of “scope creep” to sponsors)
- Control schedule (be aware of the project schedule and any slippages that might affect deliverables or outcomes)
- Control costs (monitor spending related to the project; report expenditures to project sponsors)
- Control quality (engage the SRB at the appropriate project stages to ensure production readiness)
- Report performance (report progress, issues, and upcoming activities to the team and sponsors no less frequently than monthly)
- Monitor/control risks (be vigilant of issues that pose a risk to project success; engage the team in identifying risks throughout the project and adopt mitigation strategies)
