With Duke’s recent downsizing efforts, there will likely be pieces of Duke-owned computer hardware that are unused. As a reminder, Duke Procurement policies specifically prohibit the gifting or sale of extra (aka “surplus”) Duke property to faculty or staff. The Duke Procurement Surplus FAQ states:
- “Giving surplus Duke property to faculty and staff for personal use is not permitted.”
and - “Purchasing Duke property by faculty and staff is prohibited.”
Duke Procurement Sr. Director Mary Crawford confirms that exceptions to this Duke Enterprise-wide policy are no longer granted and haven’t been for some time. Please see GAP 200.125, University, Medical Center and Government Surplus Property at the Duke Finance Policy website for full details.
Duke surplus programs (again, according to the Procurement FAQ) “have been established to support Duke’s strategic plans for community involvement, global health, and sustainability. All property must be processed through the Online Surplus Asset Disposition Tool and donated to Duke departments and approved non-profit organizations.”
Finally, with Duke’s current budgetary challenges and depending upon unit initiatives, these extra computers may need to be returned to service, replacing older or broken devices instead of purchasing new replacements.
