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Duke in Oxford: Site Coordinator for Summer 2022; Apply by Feb. 11

Duke in Oxford 2022: Summer Session II: 25 June – 6 August 2022

The Site Coordinator (SC) is a key member and on-the-ground resource for students of the Duke in Oxford Summer Session II study abroad program. While working closely with administrators at Oxford University, the SC will be employed by, trained by, and report to Duke, and will be responsible for complying with and following established Duke expectations and protocols.

The SC’s primary responsibilities are to provide non-academic support to students on the program (including health and safety issues), and to assist Duke and Oxford personnel during potential and/or actual emergency situations, in accordance with Duke guidelines. At Oxford, the SC will work most closely with Oxford personnel, including Summer Schools Assistants, the Programme Director, and the Programme Administrator. This position will also maintain regular contact with personnel back at Duke.

The SC will attend and participate in all program-sponsored group activities (including excursions away from Oxford), as organized by the Programme Administrator, the Programme Director, and the Duke Faculty Director. The SC will be required to live at New College, Oxford with all Duke in Oxford students, and will eat three meals a day with the students. Responsibilities will include day, evening, and occasional night and weekend commitments. The SC may not hold other employment or enroll in courses while the Duke in Oxford program is in session. In addition to these on- the-ground duties, the SC will be expected to be available for Duke training (virtual or in-person) a few weeks before the official start date of the program (25 June). The SC will also be expected to travel to and move in to Oxford a few days before the official start date of the program to get situated before the students arrive and to meet Oxford counterparts.

Specific duties

Participant Welfare

§ Assist the Oxford Summer School Assistants in the management of all concerns regarding student health and safety, social/cultural adjustment, group dynamics, program participation, and living accommodations. The SC is expected to report issues in a timely fashion per the communication protocols established by Duke.

§ In general, be available to all students (roughly 40 – 50) on the program around the clock should the need arise.

§ Field questions, listen to concerns from students – including those related to conflict with other students, anxiety, mental or physical health – liaise with Duke and Oxford, and refer students to established resources as appropriate.

§ Respond immediately (per training protocols) to any allegations of misconduct by any student on the program, in coordination with Duke and local Oxford staff.

§ Communicate with GEO/Duke regarding all incidents, per protocols established during training.

§ If requested, accompany students on planned or emergency visits to health care providers or facilities.

§ Work with others, as necessary, to problem solve and find solutions to issues or concerns.

§ Keep track of students’ extracurricular travel schedules and, as needed, ask students to check in and to confirm their safety when traveling.

Support and Enforcement of Community Standards

§ Create an environment of mutual respect that supports the rights of both Duke and Oxford, while also safeguarding the rights of individuals, and that holds participants accountable for their decisions and actions.

§ Mediate conflicts between student participants and between students and Oxford partners, when necessary, to maintain a positive and productive program environment.


§ Bachelor’s degree in any field of study

§ Eligibility or authorization to work in the United States

§ Eligibility for hire as an exempt employee of Duke University

§ Proof of health insurance coverage for entire period of employment on Duke in Oxford

Additional requirements

§ Passport with an expiration date no earlier than six months after end of the Duke in Oxford program

§ Ability to meet visa requirements of the United Kingdom


§ Works well remotely, independent of direct supervision

§ Possesses excellent communication, organizational, and problem-solving skills

§ Works cooperatively with others

§ Productively and sensitively negotiates the needs of student participants and Oxford partners

Preferred work or volunteer experience

§ Advising and counseling college students

§ Working in campus life/student affairs

§ Experience responding to or helping to manage emergency situations

§ Experience working with undergraduates regarding mental health concerns

§ Specific knowledge of and experience living, studying, or working in the United Kingdom

This job description contains an illustrative but not exhaustive list of the types of job-related tasks, duties, and responsibilities required of the Duke in Oxford Site Coordinator. Duties will vary depending upon the specific situations that arise in any given year.

This exempt, full-time term appointment confers no university benefits.

To Apply

Interested applicants should upload the following materials:

  1. Non-Academic Résumé
  2. Cover letter explaining their interests and qualifications for the job

Please upload the aforementioned materials here:

The application deadline for this position is end of business on Friday, 11 February 2022.

Any questions may be sent to:
Carolyn Covalt
Duke in Oxford Program Manager, Global Education Office for Undergraduates