Why This Matters
Submitting applications isn’t just about a resume. How you apply tells employers how you communicate, pay attention to detail, and align with the role. A targeted, authentic application increases your chances of being noticed by both humans and algorithms.
Myth: It’s a numbers game.
Indeed data shows that people with the highest number of applications are 39% less likely to receive a positive response from employers.
(Indeed, 2025)
Use this step-by-step list to confidently prepare and submit an application:
- Read the full position description: Look beyond the title. Highlight keywords, responsibilities, values and tone. This sets the stage for your customized materials.
- Prepare materials: Companies may ask for different materials depending on role, field, and hiring stage. Know what is required for roles and organizations you target.
- Align for the specific role and organization:
- Use language, content, and examples relevant to the position description
- Prioritize impact in your resume and clarity in all application materials
- Share relevant experience that directly connects to the role (JobScan, 2025)
- Understand ATS vs. human review:
- Use standard formats (always apply with PDFs unless otherwise requested) prioritizing formatting consistency to move past the ATS to human reviews
- Avoid graphics, columns, or unusual fonts that confuse ATS
- Be clear and structured for skimming (for humans!). Most in the US will read left to right and skim beginning sentences or section headers to direct further attention
- Be yourself while being strategic:
- Create a positive impression by identifying and including relevant BASK
- Don’t overstate qualifications—highlight transferable skills
- Use AI tools to generate drafts, but always personalize for your own voice
- Submit with care:
- Review all materials for typos and consistency
- Follow employer instructions (file names, submission order, forms)
- Set Clear Targets: Define what you’re seeking in a role to guide your application process effectively. An “open to anything” mentality doesn’t help you or the employer.
- Prioritize Quality Over Quantity: Customize applications to the specific role and organization to demonstrate genuine interest and your ability to contribute (Forbes, 2025).
- Utilize Tracking Tools: Maintain a spreadsheet (example, The Muse, 2025) or use job application trackers to monitor submissions and follow-ups. Note which materials you submitted with applications.
- Engage with AI wisely.Consider AI agents and other tools as brainstorming partners but maintain your voice.
- Avoid panic-applying: Submitting applications out of frustration or panic can be counterproductive. A 2024 survey by Resume Genius found that 72% of job seekers reported negative mental health effects from chaotic application efforts, including ghosting and burnout.
- Follow-up: Follow any directions provided in your submission confirmation. If no directions, reach out 7-10 days after submitting application. Use LinkedIn or email contact keeping message brief with concise statement of your interest.
Need |
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Explore fields, organizations, and roles to target applications |
Schedule a 1:1 appointment or join Online Drop-In Office Hours to discuss your exploration approach further. |
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Prepare your resume, cover letter, and portfolio |
Review the resume guide and utilize suggested resources within each guide: resume | cover letter | portfolio |
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Build relationships with industry professional who are willing to advocate on your behalf |
Review the guide paying specific attention to building a relationship, not having a transaction. Take one action to connect with an industry professional or alum. |
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Get feedback on your resume, cover letter, portfolio, or overall application approach |
Bring your documents and questions for real-time guidance. |
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Learn strategies for applying in the U.S. |
Attend or watch webinar recordings on topics like Job Search Strategy for International Students; engage with courses about search strategy and navigating H1-B sponsorship. |
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Understand your visa status and its impact |
Review DVS information about visa categories and find your visa advisor herefor more visa specific questions |
I’m an international student. How do I answer the sponsorship question?
Review this resource from Interstride where they share factors to consider, strategies for answering, and sample responses.
Citations
- Society for Human Resource Management (SHRM). (2024). Trends in Hiring and Application Tools.
- Deloitte Insights. (2024). Global Human Capital Trends.
- (2024). What You Need to Know About ATS Systems.
