TOOLKIT FOR REPLICATING AND ADAPTING VIRTUAL CONVENING FORMAT

Step 1: Developing the Convening Agenda

• Manuscript describing the details of our multi-step prioritization process using consensus methods is forthcoming and will be linked here when published.

Step 2: Planning for the Convening

• Example of Convening Registration Form
• Example of Spreadsheet to Help Convening Organizers Assign Breakout Rooms
• Example of Pre-Convening One-Pager (sent to all participants few days before convening). All one-pagers can be found on our “Events” tab.
• Example of Pre-Convening Gallery Walk Handout (sent to all participants few days before convening)
• Example of Gallery Walk Facilitator and Scribe Guide (sent to all facilitators and scribes in advance of each convening)

Step 3: Hosting the Convenings

• Example Slides for Convening Opening Slides
• Example Slides for Introducing Gallery Walk Activity
• Google Slides Template – Gallery Walk Activity
• Example Bitesize Slide Deck
• Discussion Forum Tab

Step 4: Post-Convening Feedback

• Example Post-Convening Pulse-Survey Form (for distribution at the end of each convening)
• Example Networking Form (for distribution after the entire convening series)