In today’s fast-paced work environment, staying on top of our never-ending to-do list can be daunting and challenging. Fortunately, there are smart and efficient AI solutions that are readily available to help manage calendars, tasks, emails and conference calls.

Ways to Manage Your Day More Efficiently

AI for Calendar Assistance – Scheduling meetings, managing client obligations and blocking out time for focused work is a time-consuming endeavor. However, there are great AI tools and calendar agents that can help you manage this time efficiently. Try using tools like Clockwise to optimize your calendar, reduce conflicts and incorporate regular breaks for you. Train your AI assistant with your preferred meeting times and preferences for smoother scheduling.

AI for Task Management – AI can help prioritize your to-do list and keep you focused on what matters most. Try tools like MotionAI. It uses AI to automatically schedule your tasks based on priority and availability and frees up time for work that needs to be done. Use the AI’s suggestions, but don’t be afraid to override them when necessary. You know your work best, and the AI agent will learn it over time.

AI for Email Management – You can start managing your inbox with AI-powered email tools like SaneBox or Boomerang to sort your personal or work emails, help with follow-ups and schedule reminders. Regularly providing feedback to the AI agent will improve accuracy over time.

AI for Notetaking – AI-powered tools like Notion can help you organize and surface relevant information from your notes. Use AI-generated summaries as a starting point, but always review and adjust them to ensure accuracy and add your insights.

Incorporating AI tools into your daily routine can significantly boost your productivity and help you stay organized. From managing your calendar and tasks to streamlining your email and enhancing your virtual meetings, AI assistants and agents can take on the time-consuming way we do things.

The key to success with these tools is to view them as collaborators rather than replacements. Also, be mindful of Duke’s data privacy policies when using these tools, especially with sensitive information. The products mentioned are simply examples to help you get started with AI tools, but feel free to explore and find alternatives that suit your needs.

 

References:
Forbes (2024, October 4) Sol Rashidi: How to Use AI to Make You Faster and Better at Your Job