Organizations Can Get Support to Host Duke Ph.D. Student Interns

Host a Duke University Ph.D. Student Intern This Text: External organizations: Host a Duke Ph.D. Intern This Summer. Proposals due December 7, 2022. Graphic over photo of stone gate with sign reading Duke University.

Deadline: December 7, 2022

Overview

The Duke Provost’s Office in collaboration with the Office of Durham and Community Affairs will support professional development opportunities for current Duke Ph.D. students who do not have full summer funding. Organizations that would like to host such an opportunity may submit a proposal by December 7, at 5:00 p.m.

RFP released 11/7/22
RFP deadline for submission 12/7/22 at 5:00 p.m.
Internship host notification 1/10/23
Student application period 1/23/23 9:00 a.m. – 4/20/23 5:00 p.m.
Priority consideration period (all applications received prior to 2/20/22 will be given priority consideration; applications received thereafter will be reviewed on a rolling basis) 2/20/23 9:00 a.m. – 3/1/23 5:00 p.m.
Student placement notification 3/6/23
Internship dates Mid-May through mid-August

We are seeking internships opportunities that provide Ph.D. students with research experience outside the university while remaining connected to their intellectual trajectory. To cite a few examples, in past years, Duke Ph.D. interns have engaged with:

  • The Modern Language Association to design and marketed a resource toolkit around curricular innovation and teacher training
  • Governance and Youth Economic Opportunities group at RTI International to deploy social network analysis (SNA) to facilitate international development projects, create user-friendly SNA guides and reports, and contribute to workshops and a community of practice event
  • The Consumer Protection Division of the North Carolina Attorney General’s Office to analyze regulatory developments in the European Union and report on findings to representatives of attorney general offices in other states

Restrictions and Parameters for Student Interns

  • These opportunities will only be open to current Duke Ph.D. students without full summer funding. Students who will matriculate in the summer or fall are not eligible.
  • Interested students will apply for posted opportunities through a central Duke portal, though the selection process and placement decision will rest with each internship host.
  • Internships may involve six weeks, eight weeks or twelve weeks of engagement, and must take place between May 15 – August 18, 2023 with no more than 19.9 hours/week, leaving time for students to engage with their own research, study and/or writing.
  • The earliest date an internship may start is May 15, 2023; the latest an internship may end is August 18, 2023.
  • Duke Ph.D. students will receive a stipend commensurate with the duration of engagement; stipends will be paid across Duke’s June – August payroll cycles.
  • International students who reside in North Carolina or an approved U.S. jurisdiction detailed below should consult as soon as possible with Duke Visa Services for assistance with filing applications for Curricular Practical Training and any other visa-related requirements.

Restrictions and Parameters for Host Organizations

  • Proposals from host organizations that can provide 50% of the total stipend amount or receive Duke Office of Durham and Community Affairs stipend support (see below) will be given priority consideration. Where relevant, organizations will be invoiced in September for the stipend amount.
Internship Duration Host Support (50% of Stipend)
Three months/12 weeks (19.9 hours/week) $4,207.50
Two months/8 weeks (19.9 hours/week) $2,805.00
One and a half months/6 weeks (19.9 hours/week) $2,103.75
  • In an effort to support community partners unable to fund internships, regional nonprofit organizations may request assistance through the Duke Office of Durham and Community Affairs. To be eligible, organizations must serve the regional community in one of Duke’s five strategic focus areas:
    • Community/nonprofit capacity
    • Housing affordability and infrastructure
    • Early childhood education and K-12 readiness
    • College and career readiness
    • Community health/food security and nutrition
  • Organizations requesting stipend assistance may inquire with Sandra Martinez Zuniga, senior program coordinator for civic engagement at the Office of Durham and Community Affairs.
  • Any proposal for an internship must comply with Duke University coronavirus response policies and the residency requirement detailed below.
  • Internship hosts must be based in an approved U.S. jurisdiction available for Duke employment: Arizona, Hawaii, Illinois, Montana, Colorado, Massachusetts, New Jersey, Pennsylvania, California, Florida, Georgia, Maryland, New York, North Carolina, South Carolina, Tennessee, Texas, Virginia, and Washington, DC.

Selection Criteria and Review Process

Host organizations and supervisors must detail a program of work, with clear goals, deliverables and identification of a supervisor, in their proposed job description. We encourage host organizations to plan for regular interaction with interns and to include them in team meetings. The review process will be overseen by the Duke vice provost for interdisciplinary studies.

Scope and Duration

In-person, remote and/or hybrid internships will be considered. The proposed internship experience should last for up to three months in the summer and proposals may be configured in one of the following formats. The proposed internship will take place between May 15 – August 18, 2023.

Internship Duration

Student Stipend

Three months/12 weeks (19.9 hours/week) $8,415.00
Two months/8 weeks (19.9 hours/week) $5,610.00
One and a half months/6 weeks (19.9 hours/week) $4,207.50

Proposal Requirements

Proposals from prospective internship hosts will be accepted via Formstack.

You will be asked to provide the following information:

  • A title and brief description (one paragraph) for the proposed internship position
  • The number of interns your organization anticipates hosting
  • The start and end dates for the internship
  • The name and contact information for the organization/unit business manager
  • The name and contact information for the internship coordinator and the direct supervisor (if different)
  • Confirmation of the internship duration, including start and end dates
  • A brief plan (maximum one page) that articulates the anticipated project or projects, describes the nature of engagement with organizational staff members, and specifies how the organization envisages a remote/virtual work experience (if relevant)
  • A confirmation of stipend support, or explanation of why stipend support is not possible

Contact

For questions related to the online application and/or other logistical questions, please contact the Office of Interdisciplinary Studies.

Organizations based in the Triangle are encouraged to contact Sandra Martinez Zuniga, senior program coordinator for civic engagement at the Office of Durham and Community Affairs, especially if they wish to explore stipend assistance.

For questions related to internship work plans or stipend support, please contact Edward J. Balleisen, vice provost for interdisciplinary studies.