Support for Duke Units to Host Ph.D. Student Internships in Summer 2022

Request for proposals.

Deadline: January 28, 2022

Overview

During Summer 2022, the Provost’s Office will support professional development opportunities for current Duke Ph.D. students who do not have full summer funding. Units that would like to host such an opportunity may submit a proposal by January 28, 2022. Proposals will be accepted via Formstack (https://dukeinterdisc.formstack.com/forms/phd_internships_duke).

We are seeking Ph.D. student internship opportunities that align with Together Duke and will provide Ph.D. students with research experience connected to their intellectual trajectory. Examples from past years:

  • A Duke Forest intern assessed emerging risks to the Forest
  • Duke University Press hosted two interns who worked on an innovation team that explored digital strategies for authors to engage with readers during the pandemic
  • The Triangle Center for Evolutionary Medicine had an intern assist with development of curricular materials for K-12 schools
  • An intern with the Modern Language Association designed and marketed a resource toolkit around curricular innovation and teacher training.
RFP released 1/7/22
RFP deadline for submission 1/28/22 at 5:00 p.m.
Anticipated unit/program notification 2/4/22
Anticipated student application period 2/18/22 – 3/20/22
Anticipated priority application/selection period (rolling consideration thereafter) 3/21/22 – 3/25/22
Internship start/end 5/16/22 – 8/19/22

Restrictions and Parameters

  • These opportunities will only be open to current Ph.D. students without full summer funding. Students who will matriculate in the summer/fall of 2022 are not eligible.
  • Interested students will apply for posted opportunities through a central Duke portal, though the selection process and decision will rest with each internship host.
  • Internships can involve six weeks, eight weeks or twelve weeks of engagement, and must take place between May 16 – August 19 with no more than 19.9 hours/week, leaving time for students to engage with their own research, study and/or writing. Stipend amounts vary by the amount of time required.
  • The earliest date an internship may start is May 16, 2022; the latest an internship may end is August 19, 2022.
  • Ph.D. students must receive a stipend commensurate with the three options for length of engagement, plus summer health fee and fringe, paid across the June – August payroll cycles. Interns may receive other Duke summer funding; however, total Duke summer funding may not exceed $8,750. The school of any selected student will be responsible for the provision of summer tuition scholarships.
  • Any proposal for an internship must comply with Duke University coronavirus response policies and the residency requirement detailed below.
  • International Ph.D. students who reside in North Carolina or an approved U.S. jurisdiction detailed below and who wish to apply for a summer internship should consult as soon as possible with Duke Visa Services for assistance with filing applications for Curricular Practical Training and any other visa-related requirements.
  • Internship hosts must either be based in North Carolina or an approved U.S. jurisdiction available for Duke employment: California, the District of Columbia, Florida, Georgia, Hawaii, Maryland, New York, South Carolina, Tennessee, Texas and Virginia.
  • All student interns will be required to take the experiential workshop, GS950, during Duke Summer Session I or II.

Eligibility

  • Proposals should be submitted by the head of a unit (dean, director, chair, etc.).
  • Units must provide a 50% cost share on the stipend and fringes.

Selection Criteria and Review Process

Host units and supervisors must detail a program of work, with clear goals, deliverables and identification of a supervisor, in their proposed job description. We encourage host units to plan for regular interaction with interns and to include them in team meetings. The review process will be overseen by the vice provost for interdisciplinary studies.

Scope and Duration

In-person, remote and/or hybrid internships will be considered. The proposed internship experience should last for up to three months in the summer and proposals may be configured in one of the following formats:

  1. Three-month (19.9 hours/week) internship; intern will receive a stipend of $8,250 as well as coverage of summer tuition and health fee
  2. Two-month (19.9 hours/week) internship; intern will receive a stipend of $5,500 as well as coverage of summer tuition and health fee
  3. One and a half month/6-week internship (19.9 hours/week); intern will receive a stipend of $4,125 as well as coverage of summer tuition and health fee

The proposed internship will take place between May 16 – August 19, 2022, and interns will receive a stipend as well as coverage of summer tuition and the summer health fee across the June – August payroll cycles.

Proposal Requirements

Proposals will be accepted via Formstack (https://dukeinterdisc.formstack.com/forms/phd_internships_duke) through January 28, 2022, at 5:00 p.m. You will be asked to provide the following information:

  • Title and brief description (one paragraph) for your proposed internship position
  • Number of interns your unit anticipates hosting
  • Start and end dates for the internship
  • Name and contact information for your unit business manager
  • Name and contact information for the internship coordinator and the direct supervisor (if different)
  • Brief plan (maximum one page) that articulates the anticipated project or projects, describes the nature of engagement with organizational staff members, and specifies how the organization envisages a remote/virtual work experience (if relevant)
  • Confirmation of cost share.

Contact

For questions related to the online application and/or other logistical questions, please contact Amy Feistel, amy.feistel@duke.edu.

For questions related to internship work plans or cost sharing, please contact Edward J. Balleisen, eballeis@duke.edu.