When applying for this position, please send the following to Dana Hall at firstname.lastname@example.org:
- a letter indicating the nature of interest in the position
- skills/attributes/experience possessed that would enable you to manage a very fast paced soup to nuts communications position that includes web, e-newsletter, event promotions, development publications, etc.
- submit 3 work samples–examples of web work, newsletters, promos, etc.; a writing sample
Manage advancement and communications activities for the Kenan Institute for Ethics, an interdisciplinary institute at Duke University with five thematic program areas and a portfolio of research, teaching and external engagement projects. Create and implement internal and external communications strategy and stakeholder community management, including media relations, the design and development of print and digital content and advertising, promotions of major events, and the development and production of advancement materials. Serve as a liaison between University Development and Institute leadership. Steward Advisory Board and Kenan Fund/Trust functions and relations. Work requires some after hours time as needed.
This position reports directly to the Co-Director.
Manage and execute all aspects of communications and advancement for the Kenan Institute for Ethics, including the following:
- Work with Institute leadership to develop and implement communications strategies. Plan and implement policies and procedures for all areas/phases of communication; oversee the development and implementation of messaging and incorporation of messages into all communications. Measure analytics and report annually on best practices to help adapt communications strategy. Advise leadership, faculty, and staff on the effective use of communications and serve as liaison with program and project faculty leaders.
- Lead and manage the development and production of KIE informational and marketing materials and publications, including brochures, postcards, posters, fliers, announcements and other publications; write or edit and approve all written materials; work with outside vendors to design and produce materials, including budgeting, bidding, and vendor selection and direction. Oversee the ongoing print and digital “Good Question” faculty profile series. Ensure publications are printed on schedule and according to budgetary and other requirements. Coordinate design and placement of advertising for print and radio; assist with the preparation of audio-visual materials and handouts used in local, regional or national presentations. Handle or oversee the planning, development, and promotion of KIE publications and major events, including the Kenan Lecture, panel discussions, symposia, other lectures, and special events.
- Manage Institute presence online. Create and implement online communication strategies, including website, social media, e-mail news, and other online vehicles. Manage presentation and display of KIE-sponsored physical space, including screens, display boards, and university-wide posted communications. Manage the Kenan Institute for Ethics website, including content and homepage announcements, and act as liaison for content residing on these sites.
- Manage and facilitate all KIE media relations, including serving as point person for media inquiries, reviewing all press materials, coordinating strategies with the Office of News & Communications, and serving as a liaison to other campus communicators. Develop and write news releases, feature articles, media advisories and news tips for distribution to the news media to publicize the Kenan Institute for Ethics, its programs, activities, faculty, students and staff; organize, assist with and conduct interviews and other public relations activities; manage collection and distribution of media content (including photographs, audio and video recordings) for special events and activities; coordinate with media representatives to secure interviews and place articles in local and national radio vehicles, newspapers, magazines, and online publications.
Coordinate with KIE leadership and University Development office to steward donors, manage prospects, and shape development strategy, including managing individual communications with Institute donors and prospects; providing briefing materials and managing follow-up; writing or reviewing donor correspondence and preparing stewardship reports; planning development special events, dinners, and on-campus visits; working with administration, faculty and volunteers as appropriate.
Work with Institute leadership to manage Advisory Board relations, including overall strategy for planning two annual meetings (overseeing meeting agendas and materials, new member orientations, and special programming) and manage all individual communications with Board members and all visits and special events hosted by Board members.
Coordinate overall strategy for ensuring continued and/or increased support from a family foundation that provides core support for the Institute. Assist in the preparation of two presentations annually to the foundation’s Board of Directors; facilitate meetings with family members, the Executive Director, and the Program Officer; manage all correspondence, and facilitate contact with the family and Executive Director and the Duke President and Provost.
Maintain records and archives of all communications and development activity.
Develop and maintain professional relationships with administrators throughout Duke to coordinate participation in selected events; maintain liaison with other University offices and external individuals and organizations to coordinate necessary arrangements for programs and events. Develop and maintain professional contacts and affiliations with the news media to facilitate and promote the dissemination of news and publicity about the University.
Perform other related duties incidental to the work described herein.
Bachelor’s degree required. Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
Work requires five years of experience in public relations, sales and promotions, marketing, or a related field, preferably with additional experience in fundraising in order to acquire skills necessary to coordinate and/or participate in general fund raising activities; high level of initiative and professional integrity; attention to detail; exceptional interpersonal and communication skills; ability to work on multiple projects and meet deadlines; ability to work effectively with a broad range of people; ability to work independently and collaboratively in a rapidly changing environment; and willingness and ability to do some travel (valid NC drivers license) and work occasional evening/weekend events.
Proficiency in writing for diverse audiences, graphic design principles, budgeting, project management, Adobe Creative Suite, and Microsoft Office required. Proficiency in web coding (html, css, php), digital photography, or other multi-media content creation preferable.