Agenda

Agenda

(pdf)

Monday, April 11
10:00 – 17:00 Conference Registration Open – Durham Convention Center
18:00 – 20:00 Welcome Reception – 21c Hotel
Tuesday, April 12
7:30 – 8:30 Breakfast
8:30 – 9:15 [G-1] Welcome and Introductions (pdf)
Todd Orr – Duke University
9:30 – 10:45 [G-2] Keynote – SAP’s Vision for Digital Transformation and Higher Education (pdf)
Steve Lucas – President, SAP Digital Enterprise Platform
11:00 – 12:00 [H-4] Keynote – MIT’s Migration to Hana Enterprise Cloud (pdf)
Garry Zacheiss, Kevin Lyons & Frank Quern – MIT
12:00 – 13:30 Lunch
13:30 – 14:15 Breakout Sessions
[S-1] Changing the Culture of Academic Advising with myUK: GPS (Graduation Planning System)
  • Tonya Prince & Ezra Schroder, University of Kentucky
  • Meeting Room 1
  • Student
   Details...
Through a partnership with Enrollment Management, UK Analytics and Technologies and Academic Advising, the University of Kentucky has taken major strides forward with the integration of academic advising, course/degree planning, course registration, degree audit and analytics. A renewed commitment and strong focus has been placed on strategic initiatives related to providing better and more informative advising and degree planning tools. Bringing these components together under the SAP umbrella as a cohesive solution will move the university closer to fulfilling strategic objectives related to student retention and time to degree. The seamless integration of these components reshapes and enhances the advising experience for students and advisors alike. In addition, with the power of HANA analytics, decision makers will have ready access to critical data that will empower informed decision making. See how the University of Kentucky has leveraged the power of our SAP ERP to create a unified solution that is critical to fulfilling our commitment to student success.
[F-1] SAP VIM – Unforeseen challenges implementing an invoice workflow
  • Jeroen Leidelmeijer, University of Amsterdam
  • Meeting Room 4
  • Finance/HCM
   Details...
In 2015 the University of Amsterdam (UvA) upgraded its invoice management workflow to Open Text’s SAP VIM. In this presentation the choices we made regarding the process of invoice management at the UvA will be highlighted. Furthermore, some technical details of the implementation will be presented. But mostly, the focus will be on the challenges we faced regarding decision-making, cooperation and implementation from the end-users and making sure all stakeholders from all faculties were involved and in the end happy customers.
[A-1] Implementation of an Education Dashboard for University Staff: a realization with BO Web Intelligence
  • Hilde Vanhaute, KU Leuven
  • Room D2
  • Analytics
   Details...
In Flandres the quality assurance system has switched from a system based on program accreditation to institutional accreditation. Universities and colleges now have to show that they take full responsibility for assuring and improving the quality of their programs. Since KU Leuven needed extra tools to support this responsibility, the Vicerector of Education commissioned the BI team to develop an Education Dashboard for the University Staff. This dashboard should provide at-a-glance views into key measures about the intake of first-year students, study progression, awarded degrees, drop-out and alumni – all on the level of the individual bachelor’s and master’s programs. Beside that, there had to be a dashboard on the level of the faculty that contains all aggregated data of the bachelor’s and master’s programs. A little untypical, Business Objects Web Intelligence (WebI) was chosen as a technology, because at that time, Lumira could not (yet) give an answer to all the needs.
14:30 – 15:15 Breakout Sessions
[S-2] Innovations in SAP Student Lifecycle Management
  • Rob Jonkers & Farah Gabriela Gonzales, SAP
  • Meeting Room 1
  • Student
   Details...
SAP is constantly updating its solution portfolio which also applies for our student information system called SAP Student Lifecycle Management. With recent innovation cycles SAP has delivered a set of innovations and enhancements for SLcM which ranges from UX (new Fiori apps) towards new HTML5 based services for applicant students and admission officers. Besides that, continues improvements and our SAP Customer Connection initiative is being delivered to enhance the core of the solution. In this session we will give you a complete update on the latest and greatest for SLcM.
[F-2] End to End HCM
  • Ned Neeley, Duke University
  • Meeting Room 4
  • Finance/HCM
   Details...
Learn how Duke has used SAP Tools to extend the delivered SAP functionality, coupled with external service offerings to support end to end business HCM processes including Position Management, Recruitment, Qualifying Life Events, Faculty Appointment Promotion & Tenure, Health System Labor Mangagement Requests, Background Checks and Electronic I9’s.
[A-2] SAP BPC on Hana: Solution or Frustration?
  • Marlies de Roode, University of Amsterdam
  • Room D2
  • Analytics
   Details...
The most frequently asked questions from customers starting to use BPC at the moment are whether to implement ‘BPC embedded’ or ‘BPC standard’ and which client tool is the best fit for BPC. At the University of Amsterdam we recently finished the BPC (embedded) on HANA implementation. During this implementation we had to overcome several obstacles to finally offer a solid budgeting process to the end users. In this session our decisions and lessons learned will be discussed which have led to a successful implementation.
15:30 – 16:15 Breakout Sessions
[S-3] Enabling management in education to take ownership of their own data
  • Bart Overbeek, Vrije Universiteit Amsterdam
  • Meeting Room 1
  • Student
   Details...
Administration and education management are not necessarily a match made in heaven. Programmes of study, course descriptions, data needed for timetabling and changes are often provided after deadlines and in a variety of formats. The result is a lack in quality of data and information, and significant problems in planning and logistics. We will present a ‘best practice’ that shows how good, intuitive software integrated with SAP allows academic staff to manage their programmes and courses, and we will discuss the difficulties that we encounter in terms of organizational change within the Vrije Universiteit Amsterdam.
[F-3] Is it appropriate to integrate a SAAS purchase solution with a back bone SAP?
  • Patrick Atanassian, EPFL
  • Meeting Room 4
  • Finance/HCM
   Details...
This session will present the implementation of a SAAS e-buying (cloud not from the SAP word) and the challenge to have integrated process with the SAP solution. The presentation could be a reflexion on how far we shall go with interface or webservices for a cloud solution. Shall we still wish integration.
[A-3] Continuous monitoring with advanced data
  • Rob van den Wijingaard, Universiteit Leiden
  • Room D2
  • Analytics
   Details...
In the recent years Leiden University has experienced strong growth within there SSC Finance. In 2009, the SSC-F was founded and the first processes were standardized. Now, six years later, the SSC-F reached a level where the processes are more and more structured and harmonized. Also the transition is made from paper processing to a fully digital way of working. This last step allows us to facilitate a new way of working, whereby user experience has been redesigned and advanced data analysis can be performed on a frequent basis. All of this by setting up advanced data analysis on identified risk areas by making use of Runbook SAP. Themes that come along are; action management, mobile, VAT coding and compliance. At this moment Leiden University has obtained insight on a frequent basis and we started to perform analysis on a real-time basis and shaping continuous improvement analytics.
16:30 – 17:15 Breakout Sessions
[S-4] Learn how CDS views have helped Ole Miss reporting capabilities in SAP Student Lifecycle Management
  • Margaret Walden and Chrs Reichley, University of Mississippi and Farah Gabriela Gonzalez, SAP
  • Meeting Room 1
  • Student
   Details...
The University of Mississippi (Ole Miss) has successfully leveraged and implemented Core Data Services (CDS) views, which is an exciting new SAP development in the area of data modeling. CDS have provided Ole Miss advanced and harmonized consumption views for different business processes such as Admissions, Registrations, Students, Holds, Progression, Attendance, and Event and Module Booking data. Learn about their performance improvements using this new technology. In this session you will also learn which CDS views SAP has delivered as well as some innovative ways of consuming these views using the newly launched SAP Analysis Path Framework (APF).
[F-4] Building a solution on top of SAP E-recruiting to support academic and non-academic staff recruitment and selection.
  • Ans Bergmans, KU Leuven
  • Meeting Room 4
  • Finance/HCM
   Details...
A solution on top of E-recruiting was built. Standard E-recruiting objects and infotypes are used to keep the data. We developed a class framework to read and update these infotypes. The main classes in this framework are: vacancy, vacancy notice, posting, candidate, candidacy. The solution consists of a number of customer specific applications and a number of standard E-recruiting applications. Different kind of technologies were used to build the customer specific applications: ABAP Webdynpro, FPM, SAPUI5, Document Presentment, SAP Workflow, BSP. We can distinguish four different phases in the recruitment and selection process: posting a vacancy on the KU Leuven jobsite and other job boards, candidates who apply for a job, screening the candidates and selecting the right one, hiring this candidate. In this presentation we will give an overview of software features built to support activities in these four phases.
[A-4] Open Forum – Review SAP Budget Preparation Deployments
  • Charlie Collins and Brandon Hausauer, LSI and Kathy Wilhide, SAP
  • Room D2
  • Analytics
   Details...
Intended to be open forum with clients using SAP budgeting tools. This will be an opportunity to compare and contrast various SAP budgeting tools (BPC, PBF, SPB) and approach various institutions are taking.
Dinner on your own
Wednesday, April 13
7:30 – 8:30 Breakfast
8:30 – 9:30 [F-5] Keynote – SAP HCM Direction and SuccessFactors (pdf)
Yvette Cameron – Global Head of SAP SuccessFactors Strategy
9:45 – 10:45 [H-3] Keynote – University of Mississippi’s Implementation of SAP Business Suite on Hana (pdf)
Al Ling, Chris Reichley, Margaret Walden – University of Mississippi
11:00 – 12:00 [I-7] Keynote – S/4 Hana – SAP’s Future Direction (including S/4 Public Sector) (pdf)
[SAP S/4 Hana Road Map – On-Premise Edition (pdf)]
Kelli Kitch – SAP
12:00 – 13:30 Lunch
13:30 – 14:15 Breakout Sessions
[H-1] SAP BW 7.5 Upgrade and Hana Migration Project at University of Cincinnati
  • Christine Street & Hannes Lombard, University of Cincinnati/LSI
  • Meeting Room 1
  • Hana
   Details...
Sharing the objectives, outcomes and lessons learned from the SAP BW 7.5 Upgrade and HANA Migration project at the University of Cincinnati.
[U-1] SLCM and Fiori Implementation at Istanbul Kültür University
  • Cem Akbulut, Istanbul Kültür University
  • Meeting Room 4
  • User Experience
   Details...
This presentation will cover how Istanbul Kültür University leveraged the SLCM Fiori user experience as part of their SLCM implementation.
[I-1] Duke’s implementation of CRM to support Fund Raising and our migration to Hana
  • Deidre Hurteau, Duke University
  • Room D2
  • Innovation
   Details...
This session will describe how Duke implemented SAP’s Fund Raising Management (FRM) while also migrating Duke’s CRM/FRM fund raising solution to Hana. Session will include review of FRM capabilities and performance gains provided by Hana.
14:30 – 15:15 Breakout Sessions
[S-5] Lahore’s experience in selecting SLCM over Oracle
  • Usman Javaid Malik, University of Lahore
  • Meeting Room 1
  • Student
[I-2] SAP Sports for Collegiate Athletics
  • Jim Cullen & Hannes Lombard, SAP and LSI
  • Room D2
  • Innovation
   Details...
SAP in the Sports Industry and plans for Collegiate Athletics; SAP Sports One; SAP Event Ticketing; Customer Examples.
[U-2] How the University of Mississippi Improved User Experience in SAP Portal Applications using Current Web Techniques
  • Christopher Reichley & Errol Sayre, University of Mississippi
  • Meeting Room 4
  • User Experience
   Details...
In an effort to improve the overall user experience within web applications, the University of Mississippi has researched the different techniques available with respect to web development. By leveraging the freely available tools and other community supported display libraries, we have been able to provide larger data sets and drill-down capabilities in both tables and graphic dashboards for our community while improving the user experience and maintaining highly responsive interfaces. This session will highlight SAP BSP’s, SAP NetWeaver Gateway, HTML5, jQuery, Ajax, JSON, HighCharts, and DataTables. We will share examples of how and when the different techniques were used within our SAP Portal Applications.
15:30 – 16:15 Breakout Sessions
[H-2] Weill Cornell Medicine’s Journey to SAP HANA Enterprise Cloud
  • Harish Chava, Weill Cornell Medical College
  • Meeting Room 1
  • Hana
   Details...
Weill Cornell Medicine has been live on SAP since 2009, we have traditionally been working with a Hosting provider on AIX and Oracle as our OS and DB platform. We were due to renew our contract with the Hosting provider and also revamp our existing hardware by end of calendar year 2015, so we took this as an opportunity to move our entire suite of SAP Applications to SAP HANA Enterprise cloud and move our SAP ECC, SRM and BW to HANA In Memory Database.
[I-3] A SAP-UI5 application for students to upload the master’s thesis to SAP. Technology challenges interfacing to Library, Turnitin (LTI)
  • Inge Wullaert & Dominique Vandenbussche, KU Leuven
  • Meeting Room 4
  • Innovation
   Details...
In March 2015 KU Leuven initiated a project to let the students upload their master’s thesis and the corresponding metadata to SAP via a web UI5 -application. Once the students are qualified their master’s thesis is sent to the KU Leuven library software (LIAS). In December 2015 the web application (phase 1) went live for the first exam period. End February 2016 there were 500 students that uploaded their master’s thesis. In the next months (phase2), we would like to add some additional features and check the master’s thesises against plagiarism using Turnitin by means of Learning Tools Interoperability (LTI). In this presentation we will show how we have come to an appreciated solution in a short-time.
[S-6] From Customer Engagement to Student Engagement with SAP Hybris and Cloud for Customer
  • Rob Jonkers, SAP
  • Room D2
  • Student
   Details...
With the ongoing digitization of the new generation (prospective) students it is vital for universities to connect with them on their terms. To reach these prospective student that nowadays can study anywhere and not bound to their local university it is key to reach the right prospective student for the right study and connect with them via social, mobile and web channels.
17:15 Buses leave Marriott for drinks and dinner at Duke University
Dinner Washington Duke Inn
Thursday, April 14
7:30 – 8:30 Breakfast
8:30 – 9:30 [G-2] HERUG Member Session
Led by HERUG Program Committee
9:45 – 10:45 [G-3] Conference Wrap-up with Focus on SAP Technology innovation
Session will include review of HERUG technology survey (pdf)
Led by HERUG Program Committee
11:00 – 12:00 Breakout Sessions
[R-1] Clinical Research Data Repository with SAP HANA
  • Adam Low, Charité – Universitätsmedizin Berlin
  • Room D1
  • Research
   Details...
In the realms of the Berlin Institute of Health (BIH), the Charité and the Max Delbruck Centrum (MDC) are exploring the capabilities of SAP HANA in the field of translational medicine. Translational medicine is interested in the translation of research into actual treatments that can be used in the clinic. In our use case we have connected our clinical data to a HANA Database with the aim of creating a platform where researchers can create cohorts of patients (that have accepted to be part of clinical trials) that can then be used for research purposes.
[T-1] Identity and Security Management at Duke University
  • Scott Seaman, Duke University
  • Room D2
  • Technology/Security
   Details...
Describes identity management at Duke, challenges, business processes, technical implementation, with a focus on the ECC integration and development objects.
[I-4] SAP at the center of TEDU Enterprise Application Architecture
  • Umut Rodoplu, TED University
  • Room D3
  • Innovation
   Details...
How TED University modelled its enterprise architecture and put SAP at the center of it. I will discuss our integrations with SAP and our systems such as Web Content Management System, Library Automation System, RFID Asset Tracking System, University ID Card System and with external systems such as banks and YOKSIS (Turkish Higher Education Board System).
12:00 – 13:30 Lunch
13:30 – 14:15 Breakout Sessions
[R-2] My Research Applications & Ethical Review Protocols
  • Cathy Eberts & Robert Dirstein, University of Toronto
  • Room D1
  • Research
   Details...
The University of Toronto is currently engaged in a large multi-year project to replace its paper-based research application processes with new web-based tools and processes that ensure the efficient, accurate and transparent management of research activities. Improvements include a new customized U of T SAP researcher portal comprised of over 40 screen layouts and 35 process flows which seamlessly integrate with our existing SAP ECC 6 research information system, human resources system, financial system, and identity management system. Using SAP Netweaver, the ultimate objective of the project is to provide an integrated and comprehensive suite of tools touching every aspect of the research administration enterprise and its varied cast of participants. The presentation will provide an overview of the tools developed to date, in-development and planned, and the challenges and successes encountered along the way.
[T-2] Hacking the SAP system: is it really that easy?
  • Marcel Rabe, University of Amsterdam
  • Room D2
  • Technology/Security
   Details...
In Q4 2015, as part of a tighter security policy, we hired two SAP security experts to examine the security settings (also known as hacking) of our SAP system landscape. I will present the driver behind the tighter security policy, the known and discovered security risks and exploiting them either using either via a live demo or a real recording, the recommendations from the final report and show which tools are available to support the system administrators.
[I-5] Effective Project Management with SAP-Jam at Technische Universität Berlin
  • Cornelia Raue & Michael Wilmes, Technische Universität Berlin
  • Room D3
  • Innovation
   Details...
Technische Universität Berlin (TU Berlin), starts in 2016 a large-scale implementation of SAP Software comprising classical ERP-Support as well as the processes of the student-life-cycle management. the project is introducing SAP-JAM as a platform for communication and collaboration. By using SAP-JAM we will foster a new way of communication within a public administration. Keywords are networking, responsiveness and transparency. In that way we not only seek to achieve the goals of the change management. We also aim at introducing a modern way of communication among staff members that corresponds to the assets of the new system.
14:30 – 15:15 Breakout Sessions
[R-3] Research Reporting and Visualization
  • Jean-Christophe Passaglia & Keith Harmon, SAP
  • Room D1
  • Research
   Details...
Join us for a demonstration of our proof of concept project for the euroCRIS, an international organization for research information, CERIF (Common European Research Information Format) based data model using SAP Lumira. See how Lumira’s dynamic dashboards can provide intuitive and interactive insight, and visualization to support strategic decisions for the University, Departments and Researchers in the areas of research funding and ideas to discovery and intellectual property rights.
[I-6] Roadmap to HER
  • Henny Claessens, Maastricht University
  • Room D3
  • Innovation
   Details...
The SAP portfolio of offerings is moving forward at a speed never seen before. Many SAP customers (universities in particular) are facing a lot of hindrances to keep up with this phenomenal speed. Recently the 8 institutions in Higher Education & Research residing in the Netherlands have decided to join forces by opting for a combined approach in finding the right answers for this huge challenge. This presentation will elaborate further on the emerging status of this joint undertaking around developing the ‘The Roadmap for HER’ in the Netherlands. The different deployment models on premise, hybrid, cloud will be taken into consideration. Especially a model centered around the SAP Digital core surrounded by many different Cloud solutions (SAP and non SAP) will be discussed in detail. Also a basic thought around an as stable as possible Digital Core on premise surrounded by custom-made software moving to the Cloud will be discussed in more detail. Driven by the leading goal: achieving higher deployment speed enabling future proof digital transformation.
[T-3] Phished – What Happened and What was Done in Response to a Targeted Attack
  • Tedde Taege, University of Nebraska
  • Room D2
  • Technology/Security
   Details...
This session would discuss portal data security and include the circumstances as well as the response to a targeted phishing incident at the University of Nebraska.