GPSC Emergency Travel Fund

Even when you budget for everything, unexpected emergencies can still turn your finances upside down. The GPSC Emergency Travel Fund (ETF) was designed to help our community get to wherever they need to be during times of medical emergency or bereavement. We can’t pay for all of your travel, but we hope we can make it just a little bit easier for you. Scroll to the bottom for the application link.

Eligibility Requirements

  • The applicant must be a currently enrolled Graduate or Professional Student at Duke University
  • The applicant must be applying for travel for an unforeseeable personal emergency
  • The total cost of travel must be at least $200.
  • The applicant must have already purchased travel tickets AND completed outbound travel
  • The time interval between ticket purchase and date of outbound travel must not exceed one (1) week.
  • The applicant has three (3) weeks from the date of outbound travel to apply for a GPSC ETF grant.
  • The applicant must have received fewer than two (2) GPSC ETF grants in the past 365 days.

ETF Application Windows

Here’s how it works:

  • You must have already completed your outbound travel to be eligible for a GPSC ETF grant. By requiring you to have at least completed your outbound travel, we can maintain the integrity of this fund and make sure it is available to our community for many years to come.
  • This fund is designed to help people who are traveling on short-notice for an unforeseen personal emergency. In this spirit, there are two additional requirements. First, the time period between the ticket purchase and the date of your outbound travel must not exceed one week. Second, you must submit your application within three weeks of the date that you begin your outbound travel. See the FAQ section below for more information.
  • Application windows open at 12:01am (Eastern) on the 1st and 3rd Mondays of every month. We keep the window open for 5 days, so you need to have submitted your application by 11:59pm (Eastern) on the 1st and 3rd Fridays.
  • Your application must include receipts indicating you have purchased a ticket for travel. Eligible travel includes plane tickets, train tickets, and fares to the airport from your place of residence. The receipts must plainly indicate your name, proof of purchase, the date you bought the ticket(s), and the date you will travel. Remember, there can be no more than one week between the purchase of your ticket(s) and the beginning of your outbound travel.
  • Your application must include your boarding pass for the outbound portion of your travel. Remember, you only have three weeks from when your outbound travel begins to submit your application. Please make sure you set aside about 15 minutes to complete your application.
  • Our team will randomly select two of the submitted applications. We will check that the application meets all the eligibility criteria we have described above. If it does and it’s yours, then we will give you a $200 charge card. We hope it will make this difficult time just a little bit easier.
  • Every applicant will receive an e-mail no later than 11:59pm (Eastern) on the Sunday following the closure of the application window to learn if they received the GPSC ETF grant or not.
  • For eligible applicants that were not selected during the random drawing, they will automatically be reentered into a lottery at the end of each quarter for another chance to receive a travel fund provided that there is a surplus of unused grants.
    • If there is a surplus of unused grants after the quarterly reentry drawing, previous grantees, whose travel costs exceed $400, will automatically be entered into a lottery for another $200 grant.

    Additional Resources

    We hope your application is the one that is selected. In addition,  these other resources may be helpful for you at this time.

    Duke University Counseling and Psychological Services (CAPS) offers many services to our community, including individual counseling for the illness or death of a loved one.

    • GPSC Community Pantryis open to all graduate and professional students. The pantry is stocked with non-perishable food, childcare items, school supplies, and gently used professional clothing.

Frequently Asked Questions

APPLY HERE!

Have a question that hasn’t been addressed here?

Please contact us at gpscETF@duke.edu or gpscETF@gmail.com and we will respond to your query within 2 business days.