GPSC Executive Board Responsibilities

The GPSC Executive Board shall consist of the following elected 13 positions:

  • President
  • Vice President
  • Attorney General
  • Executive Secretary
  • Director of Finance
  • Director of University Affairs
  • Director of Operations
  • Director of Advocacy
  • Directors of Student Life (x2)
  • Director of Community Outreach
  • Director of Academic Programming
  • Director of Communications

The GPSC Executive Board officers are elected by GPSC General Assembly.

Duties of  Executive Board Officers:

GPSC By-Laws Article VIII

1. President

i. The President is the chief spokesperson of the Council and is the official liaison between the Council and all outside bodies, both inside the University community and outside.

ii. The President shall have the authority to create positions, as necessary, to carry out the work of the Council. As well, he or she shall have the power to appoint members to these positions. He or she shall also have the power to create committees for the purpose of dealing with a time-sensitive matter.

iii. The President, in conjunction with the Executive Committee, shall devise and implement annual goals and strategies for the Council.

iv. The President shall have the authority to appoint members to special University committees, as necessary.

v. An honorarium shall be paid to the President for his or her services in equal monthly installments from June through March of their term of office. The amount of the honorarium shall be determined in the annual budget.

2. Vice-President

i. The Vice-President shall oversee all internal affairs of the Council. He or she shall have ultimate responsibility for the proper observance of all responsibilities delegated to members of the Council or of any committees thereof.

ii. The Vice-President will chair and set the agenda for all meetings of the Assembly and the Executive Committee. He or she will serve as the presiding officer for all motions and votes that do not include elections or affairs of the Judicial Committee. In the case of a tie for a vote in the Assembly, the Vice- President shall have the power to cast the deciding vote except in the Executive Committee elections and judicial affairs.

iii.The Vice-President shall coordinate all logistical planning for Assembly and Executive Committee meetings, including room reservations and supplies.

3. Attorney General

i. The Attorney General serves as the Parliamentarian of the Assembly.

ii. The Attorney General shall assist, as necessary, in preparing resolutions and internal policy. All proposed legislation must be submitted to the Attorney General and Executive Secretary, in writing, before presentation at an Assembly meeting.

iii. The Attorney General shall serve as presiding officer for elections within the Assembly and must provide election procedures to the Assembly at least one week prior to any election.

iv. The Attorney General will oversee the Judicial Committee and review any policy changes brought before the committee.

v.The Attorney General shall conduct an annual review of the Bylaws and propose changes, if necessary.

vi. The Attorney General shall be responsible for the maintenance of a current copy of the Bylaws.

4. Executive Secretary

i. The Secretary shall keep a record of the proceedings of all meetings of the Assembly and post copies of that record before the next meeting of the Assembly.

ii. The Secretary is responsible for the maintenance of all current and archived internal documents, including any resolutions. He or she shall forward resolutions to the appropriate members of the University community.

iii. The Secretary shall take roll at all meetings and assist the Vice-President and Attorney General in all voting procedures.

iv. As the Secretary maintains the official list of Members of the General Assembly, he or she is responsible for determining the proper holder of any Member position.

5. Director of Finance

i. The Director of Finance is responsible for the proper handling of all Council funds.

ii. The Director of Finance, along with the finance committee shall prepare the Annual Budget and submit it to the Executive Committee and make it available to the Assembly in time to be reviewed prior to the next to last Assembly meeting of the Spring semester. The Assembly must approve the budget by the last meeting in the Spring so that it will take effect September 1 of that calendar year. Early Fall events, such as the Retreat and Basketball campout (even if these events are in August), will be part of this budget as they are considered part of the Fall semester.

iii. The Director of Finance will prepare periodic reports to the Assembly detailing the current financial status, as well as year-to-date disbursements. The Director of Finance will also prepare a final report for the end of the academic year that contains up-to-date transaction log and outstanding transactions.

iv. The Director of Finance will have charge of all accounts managed by the Council. The Director of Finance will be responsible for reimbursing members for funds spent for Council activities.

v. The Director of Finance will assemble and chair the finance committee, who is responsible for reviewing group funding applications and assisting in the budget process. This is a standing committee that will meet on an as-needed basis. The Director of Finance, in cooperation with the Director of University Affairs, will run the group funding process.

vi. The Director of Finance will monitor the spending patterns of the Council and make recommendations to the Assembly, as necessary, regarding changes in the student fee structure.

6. Director of University Affairs

i. The Director of University Affairs shall coordinate the Council nomination process for Members of the General Assembly to standing University committees. In addition, the Director will report monthly to the Vice-President on the frequency of committee meetings and the corresponding attendance of committee Members of the General Assembly.

ii. The Director of University Affairs shall assist the Vice-President with the organization of the Council Caucuses.

iii. The Director of University Affairs shall act as a manager of affiliated groups. He or she shall review new group affiliations, approve groups which follow Council guidelines, and bring forth to the Assembly for approval those groups whose affiliation status is questionable. He or she shall maintain a current database of affiliated groups, and shall manage gradleaders@duke.edu.

iv. The Director of University Affairs will actively serve on the finance committee during student group funding cycles.

v. The Director of University Affairs shall act as a liaison between affiliated organizations, the Office of Student Affairs and Facilities, and undergraduate organizations.

7. Director of Operations

i. The Director of Operations will act as the house manager of the Graduate and Professional Student Council House and Office.

ii. The Director of Operations shall be the liaison between the Council and UCAE on issues pertaining to the House renovation, repair, and upkeep.

iii. The Director of Operations will work with student groups interested in hosting events at the House, and manage the scheduling of such events.

iv. The Director of Operations will work with the Vice-President to secure meeting locations for Assembly and Executive Board meetings.

v. The Director of Operations will be responsible for ordering and supplying any necessary food, supplies, or equipment for the weekly Assembly and Executive Board meetings.

8. Director of Advocacy

i. The Director of Advocacy shall focus on broader issues affecting graduate and professional students at the local, state, and national levels.  Issues to explore include, but are not limited to, concerns on graduate housing, student loans, health insurance, veteran affairs, and research funding policy.  The Director shall ensure the Council is aware of these issues, as well as work with internal committees and the President to develop strategic plans to advocate on behalf of the Council.

ii. The Director will also work with issues pertaining to various segments of the graduate and professional student community. Demographic issues to explore include, but are not limited to, international students, racial and ethnic minorities, the role of gender, and lesbian, gay, bisexual, and transgender students. The Director shall once again ensure that the Council is aware of the issues of these traditionally excluded minorities as well as advertising the actions of the Council to these students.

iii. The Director of Advocacy will serve as the liaison between the Council and local representatives or administrators on issues pertaining to student advocacy.

iv. The Director of Advocacy shall be the official Assembly contact with the National Association of Graduate and Professional Schools (NAGPS) and shall report to the Assembly on the activities of that body.

v. The Director will attend the annual NAGPS-sponsored Legislative Action Days as a representative of the Assembly.

9. Directors of Student Life

i. The Directors of Student Life shall coordinate and organize programs of interest to the graduate and professional student community, including social events.

ii. The Directors of Student Life sponsor and co-sponsor social events to foster a sense of community between graduate and professional students.

iii. They keep an open dialogue with key Student Affairs personnel in the Duke University administration.

iv. The Directors of Student Life lobby for initiatives conducive to the improvement of graduate and professional student life.

v. The Directors of Student Life may appoint a Council affiliate to serve as a special events coordinator to organize larger, annual student life events.

10. Director of Community Outreach

i. The Director of Community Outreach shall organize regularly occurring community outreach/service programming for graduate and professional students and provide support to existing graduate and professional student service groups.

ii. He or she shall encourage communication and collaboration between campus community service groups and provide programming to improve both internal Duke and Duke-Durham relations.

iii. The Director of Community Outreach shall promote GPSC and other graduate and professional student group community service activities and maintain a current database of campus community service groups and leaders, and shall create/manage an email listserve (i.e. csleaders@duke.edu) to facilitate communication between group leaders.

iv. The Director of Community Outreach acts as a liaison between existing campus community service groups and provides support to these groups.

v. The Director of Community Outreach shall remain current with Duke University’s community service programs and advocate for graduate and professional student involvement in those programs.

11. Director of Academic Programming

i. The Director of Academic Programming shall act as a resource with regard to University policies and resources related to academic affairs, including the broader issues of diversity, harassment, discrimination and due process.

ii. The Director of Academic Programming shall gather and maintain up to date information detailing academic affairs related University resources and policies. The Director of Academic Programming shall be responsible for monitoring and publicizing changes in policies.

iii. The Director of Academic Programming shall liaise with the Duke Career Center, career-oriented student groups, and career services programs in the various graduate and professional schools.

iv. He or she shall work to expand the range of available resources by strengthening alumni ties and developing relationships with recruiters and community resources, and will organize events of interest to graduate and professional student job seekers.

12. Director of Communications

i. The Director of Communications shall devise, monitor, and implement the Council advertising, public relations, and communications initiatives.

ii. The Director of Communications will establish and maintain contacts with campus media organizations, encouraging coverage of graduate and professional student concerns and Council activities. He or she will also maintain contacts with communications personnel in other organizations and departments across campus.

iii. The Director of Communications encourages communication among the graduate and professional student community.

iv. The Director of Communications will oversee the maintenance of the website and has the authority to appoint a Council affiliate to maintain the website as a content manager.

v. The Director of Communications is responsible for publication of the weekly newsletter GPSCNews and for coordinating and maintaining informational and event items for GPSCNews.

vi. The Director of Communications is responsible for annual review and updating of the Communications Policy, and bringing those changes to the attention of the Assembly, if necessary.

vii. The Director of Communications shall manage all Council e-mail lists according to any adopted electronic communications policy.

viii. The Director of Communications shall monitor the Assembly e-mail account (gpsc@duke.edu) to answer student questions and concerns.