Return to New Staff Information

Staff Time Reporting

Biweekly/Hourly staff

To clock in and out, there are three options:

  • Badge swipes machines
    • Swipe your card
    • Press the F4 button to authenticate
  • Call 919-681-1011
    • Enter your UniqueID number (leave off the “0”)
    • Enter your password. Usually it is the month and day of your birth (XXXX). You will hear a jingle tone
    • Enter 1 You will hear a jingle tone
    • Hang up
  • Online
    • Go to https://shib.oit.duke.edu/idp/AuthnEngine
    • Log In
    • Click on Quick Badge tab
    • Click Save
    • To enter vacation or sick time
      • Click on the Employee tab
      • Click on Add Calendar
      • Click on the date on the calendar. If there are several days, they must be done one by one
      • Click in Pay Code, then select the option on the right of the screen
      • Click in Hours/Units and enter the number of hours for the absence (ie 4 for half of the day, 8 for the full day)
      • You may enter the reason
      • Click Save. No other fields need to be completed
    • If you miss a clocking
      • Click on the Employee tab
      • Click on Add Clocking
      • Click on the date on the calendar. If there are several days, they must be done one by one
      • Click in Time. Enter the time the clocking should begin (the time you should have clocked in or out)
      • Click in Prompt Hours, and enter the number of hours worked
      • Click Save
    • Help is provided on the Help tab, then click on the Employee Quick Guide Step-by-Step link

Call Flo Harris (919-684-5493) in DOM-HR for problems or questions.

Monthly (exempt employees only, faculty not included)

Call Flo Harris (919-684-5493) in DOM-HR for problems or questions.