Job Description
Arts Administration Fellow for Duke Arts (Office of the Vice Provost for the Arts)
Occupational Summary
This arts administration fellow will provide a variety of program and communications support for Duke Arts and Rubenstein Arts Center initiatives, with a focus on supporting planning for DEMAN (Duke Entertainment, Media & Arts Network) events and recurring Ruby programs (such as Ruby Fridays, Ruby Recharge, arts projects) as needed. The Arts Administration Fellow will also support marketing and communications for DEMAN-related events, and also assist the Arts Communications Specialist and Arts Communications Director with managing the Creative Arts Student Teams, a cohort of roughly 8 undergraduates who support Duke Arts during the academic year. The position is part of a small, collaborative team and reports to the Senior Director for Arts Engagement and Partnerships. This position is limited to recent Duke graduates and may be renewed for one additional year. General office duties will also be required.
Work Performed
DEMAN Programs Support
- Support the annual DEMAN Weekend by helping to coordinate alumni sessions, alumni, student and faculty/staff outreach and other logistics
- Assist in facilitating DEMAN & Donuts and Guac & Talks evening meet-ups for students and creative professionals, including booking guests and locations, as well as coordinating other event details
- Assist in StudioDuke programming, student outreach, and event management
- Assist the Senior Director of Arts Engagement with Duke Arts outreach programming across campus, including Artstigators, Media-ville, Mural Durham and more
- Assist in managing travel for DEMAN Weekend alumni speakers
- Assist in updating and managing the DEMAN Lounge and DEMAN Weekend webpages on arts.duke.edu
- Assist in scheduling monthly “Team DEMAN” meetings and coordination of mini-teams in the months leading up to the annual DEMAN Arts & Media Weekend (typically the first weekend in November)
- Assist in curricular and co-curricular outreach with DEMAN partners throughout the year, including designing and sending targeted emails
- Assist in student ambassador outreach and marketing of DEMAN with student organizations, while coordinating with the Creative Arts Student Teams (CASTs) to provide additional support
Duke Arts Communications Support
- Working with the Arts Communications Specialist and Creative Arts Student Team members (CASTs), post social media updates and assist with managing the social calendar for all Duke Arts channels
- Under the direction of the Arts Communications Director, execute marketing strategies in support of DEMAN and Ruby programs, in collaboration with the Arts Communications Specialist and CAST members
- Assist with DEMAN program-related updates on artscenter.duke.edu and arts.duke.edu.
Rubenstein Arts Center Programs Support
- Occasionally update on-site promotional material as needed, including digital flyers, print materials, and A-frame sign inserts
- Assist with room set up, taking attendance, and email sign up at weekly Ruby Fridays and Ruby Recharge events
- Provide miscellaneous logistics support for visiting artists at the Rubenstein Arts Center as needed
Required Qualifications
Education and training: Candidates must have received a bachelor’s degree from Duke University within the past three years. Major field is open, but demonstrated interest in the arts, public programs or community engagement is preferred.
Experience: Evidence of experience in event management or leadership in student organizations. Experience in the arts and working in an office environment with competing priorities preferred.
Required Skills: Proficiency with Microsoft Office Suite; excellent oral and written communication skills; social media expertise. Ability to excel as an independent and flexible worker who easily adapts to evolving needs. Diplomatic interpersonal skills appropriate to working with undergraduate students, faculty, administrators, parents, alumni and visiting artists. Experience with WordPress and Squarespace to assist with program- and event-related website updates is preferred. Experience with design platforms such as the Adobe Suite is preferred.
Minimum Qualifications
Education
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.
Experience
None required beyond education (or an equivalent combination of relevant education and/or experience).
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
