The Basics
- $2,000 per group per semester cap
- If your organization has a compelling need, dPS may choose to extend your funding cap for the semester
- Refer to the “Funding Cap” section below for more information
- Prioritized groups
- Groups engaged in sustained, ethical service
- i.e. activities involving meaningful, repeated interactions with community members and partners
- Financial prudence is required
- Unnecessary, superficial expenses are unlikely to be funded
- Items would preferably be purchased from ethical sources
- If possible, buy goods from local businesses, small businesses, Black-owned businesses, etc.
- If possible, purchase environmentally friendly, reusable resources
- Soft caps for food (may be expanded if necessary)
- $3 per person for snacks for an event
- $5 per person for pizza
- $4 per person for breakfast
- $10 per person for lunch
- $10 per person for dinner
- $3 per person for dessert
Transportation Guidelines
Service locations:
- Should be more than a mile from campus (not walkable)
- Shouldn’t be accessible with public/university transportation
- dPS is unlikely to fund transportation requests to locations reliably accessed by the Bull City Connector, Duke buses, and similar transit options
- Students are expected to carpool as much as possible
- Exemptions may be granted for the aforementioned guidelines because of medical needs, problems with public transportation, or other specific circumstances
Payments:
- dPS will use a reimbursement model for Uber and Lyft rides
- Currently, dPS does not have the capacity to directly purchase Uber and Lyft rides for students
- Instead, dPS will transfer money to the club, which the club could then use to reimburse the specific students who paid for the rides
- Reimbursements may take 6-12 weeks to process
SOP-approved car/bus rentals:
- Click here to see the list of approved transportation vendors
- Groups must coordinate with SOP Finance and handle their own logistics – dPS can only transfer funds and offer advice
- Groups can submit a P-card request to SOP Finance to rent vehicles through the Enterprise on Hillsborough Road
- Vehicle rental/chartering may be a long and difficult process – please contact SOP Finance several weeks in advance of the event
Funding Cap
- $2,000 per service organization per semester hard cap
- If your organization has a compelling need, dPS may choose to extend your funding cap for the semester
- Your organization Treasurer and/or President must schedule a 45-minute meeting with dPS to discuss the funding need and general club finances
- After this meeting, dPS will decide whether to extend the funding cap, or keep it at the baseline
- While reevaluating the funding cap, dPS will consider factors including but not limited to:
- How essential the additional funding is to club activities
- Amount of money left in the club fund code
- Availability of alternative funding sources
- Attempts to fundraise/obtain external grants
- Current dPS budget
