Users with Administrative privileges (e.g. those who created the sites, faculty teaching a course, etc.) can add other users (both Duke and non-Duke) to a site. When adding users to your site, you will need to determine which user role – access level you would like that user to have. Read more about user roles. NOTE: If a non-Duke user is not interacting with the site (e.g. adding pages or posts) you can change your privacy settings to allow non-Duke users to see and comment on your site.
Choose ‘Add New” under the Users Section of the dashboard to add users by Duke NetID or non-Duke email address. Enter the user’s Duke NetID or non-Duke email address, choose the user’s role for your site, and click “add”. NOTE: If you are a faculty member who has created a site using Duke’s Toolkits, enrolled students in your course will automatically be added into your site.
If the guest’s email address is not in the system, you will be alerted of this upon clicking “add”. Fill in a username for the user and then click “Add New Local User”. The new guest will receive an email from firstname.lastname@example.org telling them how to activate the guest account. Please see activating your guest account (below)for more information about accessing the website with a non-Duke email address. Make sure to send this non-Duke user a copy of your site URL to your guest after completing this process to allow them to find your website.
Adding guests through Duke Toolkits
If you have created your site using Duke Toolkits, you can easily add a guest (non-Duke user) by managing access and roles to a community in Duke Toolkits. The benefit of this is that visitors who have access to your WordPress site will also have access to other tools you may use (e.g. Sakai or Box).
Log into Duke Toolkits. Enter your Tool set by clicking on it and then click “Manage Access & Roles” and click Add a Guest.
Type in the email of the person you would like to add as a guest. Select gmail.com, yahoo.com or aol.com from the drop down menu. If your guest already has a Duke Guest account you will be able to select their name and simply choose their role in your site to finish the process.
If your guest is not already in the Duke system, Toolkits will offer to add them and initiate a Duke Guest account. You will now choose their role – use the Toolkits Roles and WordPress Equivalent chart on the lower right side of the page. Make sure to send a copy of your site URL to your guest after completing this process to allow them to find your website.
Activating your guest account
A new guest will receive an email from email@example.com telling them how to activate the guest account. Upon clicking the link in the email, the guest will be redirected to a page prompting them to sign in with their email account of choice. They must choose their email account type and fill in their information on the ensuing page. Once they click the submit button, their account will be created. Please see the logging in using a guest account(link to section below) section for information about how to log in to a WordPress site with a guest account.
Logging in using a guest account
Once your guests have activated their guest account, they will need to access the URL of your site to log in. Upon clicking on this link, they will be redirected to a page prompting them to log in. They must click on the link in the “Click here to log in with your Duke NetID or as a Duke guest” region of the webpage.
Then click on “Visitor Guest Access”.
They can then log into your site with the e-mail address that they used in their account activation.