Volunteering for PILF
Once a student subscribes to the PILF email list, she or he will begin receiving emails about opportunities to volunteer. Each email will include a number of links in the signature portion of the email. Using these links, you can sign up for volunteer opportunities, view whether or not you volunteered fast enough to secure the opportunity, and view your current assignments and cumulative hours earned. Check your email frequently because volunteering opportunities go quickly! The links and descriptions are listed here for your convenience.
Sign up for the listserv here: https://lists.law.duke.edu/sympa/subscribe/pilflist
How do I sign up to volunteer?
Click on the sign-up link in the email you received regarding the volunteer opportunity. Then when you fill out the form to sign up for opportunities, it is important that you use the information posted in the volunteer opportunities exactly as it appears in the opportunity when you sign up on the form. If you do not fill out each field in the form, we will not know which opportunity you are volunteering for and will be unable to give you that work.
Did I receive the assignment?
One link takes you to the response sheet, where you can see, based on the timestamp of your submission, if you were one of the first volunteers to sign up for a certain project.
The response sheet alone is not confirmation that you will receive an assignment. You will receive an email from the Volunteer Coordinator and/or the Coordinator in charge of the project confirming if you have received the assignment. If you believe that you should have been given an assignment, but did not receive a confirmation email within 24 hours of signing up, please contact our Volunteer Coordinator, Zharna Shah
How many hours do I have?
The link to the assignment listing and hours has two tabs. One keeps track of individual opportunities that have occurred, who got them, and how many hours they’ve earned. The second tab keeps track of each volunteer’s cumulative hours earned.
Can I email to sign up for assignments?
No, unless it is specifically allowed.
To sign up, use the forms linked to in each email signature/listed in this document. This is the ONLY WAY we will be accepting responses.
Backing out of Volunteer Commitments
We strongly urge you to ensure your availability before signing up for an activity. Repeated cancellations could impact your ability to receive future assignments. In all cases, cancellations must be made at least 48 hours prior to a scheduled volunteer activity, unless you were notified less than 48 hours before the start of the activity. Excuses for cancellations less than 48 hours prior to an activity will be reviewed and adjudicated by the Volunteer Coordinator. If necessary, an appeal can be made to the entire PILF Board, which will deal with issues on a case-by-case basis. Final decisions are entirely within the discretion of the Board.
Special Rules may be put into place for certain activities, such as the Auction.
*These guidelines are subject to change without notice. (updated August 30, 2013)