Duke’s Qualtrics survey tool makes it easy for Duke faculty, staff and students to create surveys. Qualtrics also provides several ways to email or link to a survey – but doesn’t directly show you how to display a survey on a WordPress site – though it’s possible with a few small tricks. (Please note that if this method proves too cumbersome and/or doesn’t work for you, you can always just add a link to your survey for people to access and take).
1. First, create your Qualtrics survey and make sure you’ve launched and activated it . Once activated, Qualtrics will provide you with an Anonymous Survey Link. Copy that link and hold on to it.
2. Go to the Dashboard for the Duke WordPress site you want to add your Qualtrics survey to (note: you must be an administrator of the site you want to add a survey to in order to do this next step!). Click Plugins from the dashboard, and choose Activate under Qualtrics Survey Embeds on the page. This plugin will allow you to add the code necessary to display your Qualtrics survey.
3. Create a new Page or Post in your Duke WordPress site and give the page a title. To embed the survey, simply paste the Anonymous Survey Link to your survey on its own line in the editor (making sure you’re on the Visual tab, not Text).
4. Click Update or Publish to create the page or post. You should now see your embedded Qualtrics survey on your WordPress page or post.
To change the default embed settings (e.g. survey dimensions). Go to the Dashboard and under Setting select Qualtrics Settings.
Many new WordPress themes offer a way to customize their menus, including the Duke WordPress default theme. Here’s how it works:
1. Login to your site and visit the Dashboard view.
2. Click the Appearance menu and select Menus.
3. Check to see if your theme allows Custom Menus. Look in the Theme Locations box (see image below):
If the text states that your theme supports at least 1 menu, then you can use the Custom Menus options to customize your overall menus on your site. If it doesn’t, you can still use this tool – but the custom navigation will have to be placed in your sidebar as a Widget instead.
4. Click the ‘+’ button to create a new set of menus. Give the menu set a name.
5. If you’ve already created Pages and/or Posts on your site, you can use them to build up your custom menu. For example, if I want to add several of my site’s pages to the menu, I can place a check next to them in the Pages box, then click Add to Menu. The pages will show up under the new menu. Click ‘Save Menu’ then enable it under the Theme Locations box by choosing it from the drop-down menu as your ‘Primary Navigation’ and clicking Save.
You can rearrange menu items by dragging and dropping them as needs be (meaning, in most cases, the top most item will appear on the left of your navigation on your page). You can also drag items under other items to create subpages. To illustrate, here’s the WordPress site using the navigation in the images above:
Allowing readers of your site to comment on specific posts or pages is a hallmark of blogging technologies such as WordPress. With that said, there might be times you don’t want to allow readers to comment on a blog post or page.
To turn off commenting on an individual post or page
1. From within the Dashboard, Edit the Post or Page
2. Scroll down past the content boxes and look for the Discussion options. Uncheck ‘Allow comments‘.
(NOTE: if you don’t see these options, they might be hidden. Look for the ‘Screen Options’ button toward the top of your WordPress screen. Click on it, and you’ll see a set of options drop-down. Make sure ‘Discussion’ is selected).
To turn off commenting by default
If you don’t want anyone to comment on any of your blog posts or pages, you can turn this off by default as well.
1. From your site’s Dashboard, click Settings and Discussion
2. Uncheck all of the options under Default Article Settings
Duke WordPress doesn’t offer any built-in way for blog/site subscribers to receive emails when new posts are published. However, you can use Google’s Feedburner service to perform the same task.
First, you’ll need to set up a Feedburner feed for your site. Go to http://www.feedburner.com and sign in. You’ll need to add a feed for your site. for Duke WordPress, your main site’s feed will be http://sites.duke.edu/YOURSITE/feed/ (replacing YOURSITE with whatever your actual address is on Duke WordPress).
NOTE: Your WordPress site needs to be publicly viewable before it publishes RSS feeds. Go to Settings > Privacy and choose either “Allow search engines to index this site” or “Ask search engines not to index this site”
Once you have the feed created, do the following in Feedburner:
Click “My Feeds” in the upper-left-hand corner and select your site’s feed from the list
Click the “Publicize” tab, then click “Email Subscriptions” on the left
Scroll down until you find the Subscription Link Code area, and copy the HTML in the box below ‘Preview Subscription Link’
In your Duke WordPress site, login and go to the Dashboard.
Go to the Appearance section and click Widgets
Add a Text widget to the sidebar you want, and paste the HTML code from Feedburner in the widget. Save and check your site. You should see an option to subscribe to your site by email on your sidebar. Students and/or other visitors can click this and configure their own options for how they’d like to receive email updates.
You might be curious about how many people visit your Duke WordPress site (or want to know more about what they’re looking at!). There are two ways to do this:
Option 1: Use Google Analytics
Google Analytics gives you tools to track the number of visits to your site, plus ways to see which pages your visitors viewed, what devices they used, etc. The catch is that you’ll need a Google account to use Google Analytics. Once you login to Google Analytics, choose to ‘create a new account’ for your particular site. Google will provide a ‘tracking code’ that you can copy and paste into your WordPress site. Once you have the tracking code, go back to your WordPress site’s Dashboard, and click Settings>Google Analytics. Paste your tracking code in the tracking code box and click Save Changes. Give Analytics a few days to start collecting data, then visit Google Analytics to see your results.
Option 2: Use WordPress.com’s statistics tools
WordPress.com (the commercial site from WordPress) offers statistics tools that can be added to any WordPress site (whether they’re on WordPress.com or not). The catch here is that you’ll need a WordPress.com account to get the required API key.
1. If you don’t have one already, sign up for an account on WordPress.com
2. Once you have an account, login to your Duke WordPress site that you want to add WordPress stats to. Go to the Dashboard, click Plugins, and activate the Jetpack plugin. This plugin will then ask you to connect to WordPress.com via a brightly colored message on the screen (see below).
Clicking on the button above will then take you to a screen asking you to authenticate your WordPress.com account.
Once you’ve authenticated, you can chose from among a growing number of new add-ons from WordPress.com that can be added to your Duke WordPress site! Choose ‘Configure’ to finish setting up your WordPress.com Stats.
Because of the special URLs Duke WordPress course sites creates (course_section_term – for example, environ300_10_f2011), it usually makes more sense to start a new course site each semester. However, some sites might contain content or conversations that a faculty member wants to share with a new set of students. The following options might help with re-using WP content:
in your ‘old’ course site, go to the Dashboard view, click Tools and then ‘Export’. Choose ‘All Content’ and click Download Export File. This should drop an XML file on your computer (in a downloads folder, on your desktop, or wherever your browser is set to download files to).
In your NEW site, go to the Dashboard, click Tools and click Import. Choose ‘WordPress‘. Choose your file that you just downloaded to your computer and click ‘Upload file and import’.
Caveats: WordPress doesn’t really make an exact copy of everything from your previous site -it only brings over the text, images and links. You’ll have to do some housekeeping on your new site. For example, you’ll probably want to change the theme to the same one you previously used, and probably check your ‘widgets’ to make sure you have the same ones.
Option 2: Add your new students to the current course (even though it has last year’s URL, etc)
Caveats: you’ll have the same URL with the old term designation. Your students from the previous semester will also still have access to the site. If you don’t want your students from last semester to add anything to the site – just make them all ‘subscribers’ in the site prior to adding the new students. That way the posts your previous students wrote will still be properly attributed – and they’ll still be able to see them – but they won’t be able to write new posts on your site.
‘Archiving’ can mean different things to different people. There are several ways to save and/or ‘freeze’ a Duke WordPress site, including the following:
Option 1 – Export your content
If you just want to take all of your content out of Duke WordPress and save it, the best way is to visit the site, go to Tools > Export, and download your site’s text as .xml. This file can then be reloaded into another WordPress site at a later date. VERY IMPORTANT: your images and attached files do not get loaded with this .xml file…so don’t delete the site you’re archiving! When you have created a new WordPress site, you can then import the .xml file you saved, and the new site will allow you to pull in your images and attachments from the old site. After you have everything restored in the new site, you can delete the old one.
Option 2 – ‘Freezing’ a site (stopping others from posting to the blog and/or commenting)
In some cases you might want to keep the blog/site viewable, but stop your authors (students or colleagues who worked on the project) from posting anything new. If you’re the blog admin, you can do one of two things:
a) from the Dashboard for your site, go to Settings > Privacy and select ‘I would like ‘xxxxxxx site’ to be visible only to admins.’ This will allow only admins to view and add to the site
b) if you’d rather others still be able to view your site, just not add to it (ex: past students who might want to see what they wrote), you’ll want to change their role in WP. From the Dashboard for your site, go to Users and select all students (you can also select multiple users at once – see the image below). Change the selected students to ‘subscribers’ using the dropdown menu. They’ll no longer be able to edit the site or add new content, but will still be able to view it.
Duke WordPress administrators and editors can embed Google Maps and/or Calendars on individual blog posts or pages.
1. Go to the Dashboard for the Duke WordPress site you want to add your map or calendar to (note: you must be an administrator of the site you want to add a survey to in order to do this next step!). Click Plugins then find and activate Unfiltered MU. This plugin will allow you to add the code that Google provides for sharing maps and/or calendars.
Create your map, then click the ‘Link’ button. This will reveal both a hyperlink to the map and a box that displays the code you need to embed the map into your WordPress site. Copy the code and go back to your WordPress site.
For Google Calendar:
Visit your Google Calendar and find the specific calendar you want to embed. Click the dropdown menu for that calendar and choose ‘Calendar Settings’ (see image below).
Once in Calendar Settings, look for the options to Embed Calendar. You’ll be able to copy a chunk of code that you can then paste back into WordPress.
3. Create a new Page or Post in your Duke WordPress site. Once you’ve given the page a title, click the ‘HTML’ option for the editor.
4. Paste the code from Google in the HTML editor box and click Update or Publish to create the page or post. You should now see your embedded Google Map or Calendar on your WordPress page or post.
Many faculty teach multiple sections of the same course, or want to share the same materials with different courses. Using Duke Toolkits, faculty can add other course enrollments to any course site they’ve already created.
1. Login to Duke Toolkits and select the course site you want to add other enrollments to.
2. Click ‘Extend access to another course‘ from the menu on the right.
3. Choose the courses that you want to add to the current site, and click ‘Add’.